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 Student Handbook 1900 Broadway Placerville, CA 95667 Dear Student and Parent,
El Dorado Adventist School, as a Christian school, is dedicated to upholding Christian standards of respect for our God, for one another, and for ourselves. We desire that our students be empowered to “do all things through Christ” who will enable them.
EAS has a strong history as being a safe campus, where the physical and emotional safety of each child is protected. EAS is a campus where students and faculty highly respect one another. It is one of my highest priorities to continue the tradition of physical and emotional safety for each child. When this is accomplished, learning can happen, full character can develop, and children can grow.
In order for our students to succeed, there must be guidelines. In this booklet, you will find the basic guidelines that all students are expected to abide by. Please read it carefully so that you understand the expectations that accompany enrollment as a student at EAS. The teachers consider it an honor to be entrusted with your children.
Sincerely,
Larry Ballew
Principal S t u d e n t P l e d g e
It is understood that when you enroll at El Dorado Adventist School, you pledge to observe all its printed and announced regulations and to uphold the Christian principles upon which the school is operated.
S t u d e n t P a r t i c i p a t i o n
Students should arrange their schedules so that full participation in all planned and prepared programs is possible. Schedule conflicts need to be discussed with the appropriate administrator before an appointment is missed.
P a r e n t – S c h o o l R e l a t i o n s h i p
Parents of El Dorado Adventist School students are always welcome on campus. Parents are strongly encouraged to communicate with the school faculty, staff or administration whenever deemed necessary.
H e a l t h R e c o r d s
State law requires that health records must be complete before a student can attend class. Each student is required to have a complete medical examination at least once during the high school years. If you have had an examination since enrolling in high school, please forward the results to us. All new students must have a complete physical examination.
If the school determines that you are not current with any required immunization your record will be considered incomplete. You will not be asked to provide immunization information if you submit a written statement from a physician stating that you are medically exempt or if the parents of a student submit a signed statement indicating that you are exempt because of personal beliefs.
I l l n e s s P o l i c y
If a student should have an extended illness or a communicable disease of an acute or serious nature while at EAS, the student will be allowed to remain at school only temporarily, pending other arrangements for care for the duration of the illness.
F i n a n c i a l I n f o r m a t i o n
It is the goal of El Dorado Adventist School to operate the total education program as efficiently and economically as possible so that students may receive a quality Christian education at the lowest possible cost. The annual tuition and fees are established by the EAS Board. The Board reserves the right to revise any published tuition or fee rates without notice. The current year’s tuition rates and fees are outlined in the tuition and fees schedule, available in the School Office.
Tuition Policy
Tuition includes all registration fees, books, Kindergarten supplies, K-8 regular field trips, K-8 classroom music, 7-8 science and art fees, 8th Catalina Trip, 7-12 class and SA dues, 9-12 required course lab fees, yearbook, school shirt, and health insurance.
There are three methods of payment at El Dorado Adventist School:
The FACTS Payment Management Program is required for all families paying their tuition monthly. The program is established four weeks prior to the first payment due date. FACTS monthly payments are made through an automatic withdrawal from your checking or savings account on the 5th or 20th of each month, August through May. Extended Care, music, sports, and outdoor education charges are not included in the FACTS tuition payments.
All families must complete the FACTS application with the exception of the annual tuition payment.
Tuition Discount
A tuition discount of 3% is offered to families with 3 children enrolled concurrently at EAS.
A tuition discount of 4% is offered to families with 4 or more children enrolled concurrently at EAS.
Refund Policy
Students who enroll or withdraw throughout the year will have their tuition prorated. If you leave school before the end of the year, the school reserves the right to withhold adjustment of your account until the end of the following month in order to allow time for any charges or credits to be processed.
Delinquent Accounts
1. Accounts outstanding in other schools must be settled before students are admitted to EAS
2. The account for the current year’s expenses at EAS must be settled by June 15.
3. The account for the previous year’s expenses at EAS must be settled before a student may register for the current year.
4. Any delinquent accounts from a brother or sister who attended EAS must be settled before another member of the family will be admitted.
5. A student with an account delinquent over 30 days will be given a notice and, over 60 days, will be asked to withdraw from school. The student will be reinstated in school when the account is made current.
Returned Checks
1. A charge of $25 will be assessed for each returned check.
2. After the third returned check, all payments must be cash or cashiers check. This includes any area of EAS, such as music, sports, fundraising, etc.
3. EAS reserves the right not to accept any further checks as payment if a check has been returned.
Transfer Students
Accounts from other schools must be cleared before you enroll at EAS.
Exam Arrangements
Your account needs to be current before you will be allowed to take semester examinations. A review of your account will be made at the end of each quarter. It is the policy of EAS to work with the parents in regards to student accounts. The Business Office will notify students of exam ineligibility one week prior to the semester exams.
Senior/Eighth Grade Accounts
Accounts must be current for Seniors or Eighth Graders to receive a diploma.
Social Security Number
You must have your Social Security number on file with EAS. If you do not have a number, you should apply for one immediately. (Take your birth certificate and another piece of identification to your local Social Security Administration Office.) It takes six to eight weeks to receive one. We cannot enroll a student without a Social Security number.
Textbook Rental
Textbook rental is included in your tuition package. If a textbook is returned in an unusable condition or is lost, the student account will be charged the amount to replace the textbook.
I-9 Forms
I-9 forms are required by the government for each international student, and adult at EAS. Proper identification is required (Drivers License, State ID, Passport or Visa, Social Security Card and/or Birth Certificate).
Student Accident Insurance Plan
As a student, you are covered under an accident insurance plan. The plan provides coverage for any injury while you are under the care and direction of the school, and travel to and from school. This insurance is primary for the first $100 of loss.
Since the policy is an economical student accident insurance policy, there are limitations on the insurance coverage available for student accident claims. A statement of coverage will be mailed at the beginning of the school year to parents. Parents need to review the statement for claim filing procedures, policy limitations, and policy exclusions. Students are responsible for promptly reporting any injury to the School Office.
Compensation Insurance
Compensation insurance coverage is provided for all students and faculty members while at work. To be eligible, you must report any injury first to a teacher or staff member within 24 hours. Parents need to sign a release form on or before registration day permitting the insurance company to make direct payment to the attending physician or hospital.
Phone Use
A payphone is available in the Office for student’s use.
Medication at School
In order for a student to take medication at school the following is needed:
1. A written statement from the physician detailing methods, amount, and times for taking the medicine.
2. A written statement from the parent or guardian indicating the desire that the school assist the student in taking the medication.
O t h e r C o s t s and F e e s
Extended Care
To maintain adequate supervision and for the convenience of parent(s)/guardian(s), the school operates an Extended Care program for all students in grades Kindergarten through Grade 8. Fifteen minutes after the close of school, all students remaining on campus in grades K-8, unless under the specific supervision of another staff member, are escorted to the Extended Care area. A fee is charged for the program, which is billed monthly as a part of the school statement. All K-8 students remaining after school must be in the program. The tuition and fees schedule is available in the School Office.
Athletic Fees
Athletic fees vary for each level (Jr Varsity or Varsity).
Food Service
Food Service is provided by a contract business and available to all students. Students may purchase meals in two ways:
1. Pay cash for each meal
2. Pay for the whole month at one time
All payments are between the Food Service Director and the student and/or parent(s)/guardian(s).
S t u d e n t R e c o r d s
Student records are maintained by the Registrar’s Office at El Dorado Adventist School. These records are private and may be seen by the following people:
Records may also be requested by:
T r a n s c r i p t s
If you are a transfer student, we must have your transcripts before we can give you official class standing. Two transcripts will be sent free of charge. Additional transcripts will cost $2 each.
S t a n d a r d s
· The general demeanor of EAS students should reflect Christian decency.
· No weapons (mock, play, or real), or parts of weapons, dangerous objects, or explosive devices are permitted anywhere on the school grounds, or on any school outing. Violators will be immediately suspended and may be asked to withdraw from EAS.
· The use or possession of tobacco, alcoholic beverages, non-prescribed drugs, the misuse of prescribed or over the counter drugs, narcotics, and any illegal substances during school hours, after school, on or off the school premises, during summer break between attending years at EAS are reasons that will lead to dismissal from EAS or denied entry/re-entry.
· Items may not be bought or sold privately among students.
· Cell phones are to be turned off during classes and chapel.
· K-6 is not permitted to chew gum or bring gum onto campus.
P e r s o n a l A p p e a r a n c e
All students are expected to dress in harmony with basic principles of health, safety, modesty, appropriateness, and attractiveness. Garments that are appropriate for one type of activity may not be appropriate for another. Students are expected to follow all dress standards while at any school-sponsored activity.
The faculty and staff rely heavily on parent involvement in regards to dress code enforcement. Please read the following guidelines carefully:
· All clothing should be safe, modest, loose fitting but not “baggy”, clean and in good repair. Clothing must be hemmed and without tears or holes.
· Shirts and tops worn outside the lower garment must be obviously designed for wear in this manner, and must be long enough to cover the top of the lower garment at all times.
· T-shirts designed as undergarments, tank tops, spaghetti straps, tube tops or clothing of any style or color with inappropriate pictures, slogans, patches or embroidery are not appropriate.
· Students will omit the use of jewelry, such as necklaces, earrings, bracelets, or body piercing hardware.
· Hair coloring is to be confined to colors that occur naturally in human hair, and hairstyles should be generally conservative and mainstream for the times.
· Shoes that are safe must be worn at all times. Flip-flops or sandals without heel straps are not considered safe footwear.
·
GIRLS 1. Dresses and skirts are to be at least two inches past the fingertips when the arm is extended at the sides.
2. Shorts worn by girls in grades 7-12 must have an inseam of six inches minimum.
Students dressed inappropriately will be asked to change into more appropriate clothing.
D i s c i p l i n e
El Dorado Adventist School understands that children will make mistakes and that they can learn from them. For this reason, a discipline plan is in place to be used as a guide when necessary. The goal of discipline is to lead the student toward self-control and self-discipline. Some of EAS’s disciplinary procedures include, but are not limited to, loss of privileges, special duty, detention, fines, confiscation, restitution, reassignment, suspension, and dismissal from school.
Each category includes but is not limited to the outlined items.
In general, students are warned more than once about minor infractions before a referral is issued. Staff members are asked to notify other teachers after warning a student, and follow up with a behavior referral if the situation persists.
If you are dismissed from school, you are required to make advance arrangements before visiting the campus within the current school year.
Category I
· Inappropriate speech.
· Dress code violation.
· Use of electronic equipment for purposes that are not educational.
Category II
· Cheating
· Lying about school-related issues.
· Stealing/defacing school or personal property.
· Gambling.
· Leaving or returning to campus during school hours without permission of the administration.
Category III
· Use of tobacco, alcoholic beverages, non-prescribed drugs, and other harmful substances.
· Bringing weapons, dangerous objects (including knives, chains, and “pocket” chains), and/or explosive devices on campus.
· Other offenses as well as category I or II items may be considered category III offenses depending on the nature, circumstances or severity of the offense.
Consequences
Level 1 - Category 1, 1st offense:
A. Referral placed in student file.
B. Parents notified of referral.
C. One hour of work detention.
Level 2 – Category 1, 2nd offense:
A. Referral placed in student file
B. Conference between student, parent, and teacher.
C. Two hours of work detention
Level 3 – Category 1, 3rd offense:
B. Referral placed in student file
C. Conference between student, parent, teacher, and principal.
D. Three hours of work detention or possible suspension.
Level 4 – Category 1, 4th offense:
Category 2, 1st offense:
A. Referral placed in student file
B. Conference between student, parent, teacher, and principal
C. Letter from student to teacher and principal taking responsibility for behavior
D. Minimum of one (1) day suspension
E. Student will be placed on probation for the rest of the school year.
F. Failure to cooperate with each item will result in the student being withdrawn from EAS.
Level 5 –Category 1, 5th offense:
Category 2, 2nd offense:
Category 3, 1st offense:
A. Student standing will be reviewed and the consequence will be multiple-day suspension/increased probation or withdrawal from EAS.
B. Student will lose SA and Class office and/or opportunity to run for office, be removed from varsity, and forfeit music tour, and any class trip.
A t t e n d a n c e
The classroom experience is a critical part of a student’s education. While makeup work can be done, it is not equivalent to lectures, discussions, and classroom activities. In order for the faculty to do the best possible job of educating the students entrusted to them, the student needs to be in regular attendance.
A successful educational program requires the cooperation of the parents or guardians, the student, and the school faculty at all points in the process. In recognition of the importance of: (a) showing respect for the student’s teachers and classmates; (b) recognizing the fundamental rights of parents/guardians; (c) students acquiring time management skills necessary for success in our highly time-dependent society; and (d) enabling planning and clear communication, the school has instituted the following attendance policy.
Course Work Makeup
The student is responsible for course work missed while absent. In the event that it is not feasible to make up work missed while absent, an alternate project will be assigned in place of the work missed. All teachers will make every reasonable effort to facilitate the student’s completion of work missed (or alternate project) while absent. The nature of the makeup work and completion date is at the teacher’s discretion. Because the objective of this policy is to promote learning, grades for makeup work will not be marked down simply because it was “made up,” and will be treated the same as if it had not been missed. While full credit is always possible, parents/guardians and students are both reminded that a teacher’s facilitation of the student’s completion of missed work (or alternate project) will neither enhance nor detract from the grade received for said work, as the student remains responsible for earning their own grades.
Eligibility for Course Work Makeup
1. Excused Absence: California State Law provides for excused absences due to illness, quarantine, medical appointments, or death in the immediate family. Students should present illness-related notes promptly.
2. Prearranged Absence: It may be necessary and/or desirable for a student to be absent from school for the purpose of educational travel or family matters. When absences are pre-planned, a “Prearranged Absence” Form is to be submitted by the parent or guardian at least fourteen (14) days before the absence will occur. The application for a prearranged absence is not complete without the student and/or parent/guardian conferring briefly with each of the student’s teachers, either personally or in writing. The request will be reviewed by the Academic Committee and may be disapproved if it is believed such absence is likely to result in the student being unable to successfully complete the course with a passing grade.
3. Administrative Absence: Absences in this category are due to off-campus school or church activities, including but not limited to: academic field trips, tours by performing organizations or sports teams, retreats or conferences, mission trips, etc, and are administratively excused. These absences do not count toward the total number of missed class periods that may jeopardize a student’s opportunity to receive credit.
4. Unexcused Absence: Student absences not satisfying the requirements listed above are unexcused. While teachers are not obligated to facilitate or accept the makeup of work missed due to unexcused absences, they may do so at their discretion.
Tardy
Meeting commitments on time is an important characteristic to develop. By being on time to classes, students are showing that they are developing this impart character trait. A student not present and in their place at the beginning of a class may be marked tardy. Students arriving more than fifteen (15) minutes late may receive an absence.
K-8 Three (3) tardies will equal one-half (1/2) day absence
9-12 Three (3) tardies for a class or chapel will be recorded as one (1) absence for the class
Truancy
Students absent when faculty and parents/guardians are not aware of the students whereabouts are truant. Such absences will be recorded as an unexcused absence and truant students may be subject to additional disciplinary consequences.
Loss of Credit
K-8 One (1) absence is recorded for each day missed. Acquiring more than twenty-seven (27) absences for any reason in a year requires the parent or guardian to meet with the homeroom teacher and principal and may result in repeating the grade level.
9-12 One (1) absence is recorded for each single class period or chapel and two (2) absences are recorded for each block class period missed. Acquiring more than fourteen (14) absences for any reason in a semester requires the student and parent or guardian to meet with the Academic Committee and may result in loss of credit for the class for the semester.
W o r k P r o g r a m
Student Labor is an integral part of the total school program at El Dorado Adventist School. It not only helps to defray the costs of the student’s account, more importantly it helps to teach responsibility, self-reliance, work ethics and the value of a job well done.
EAS will do all it can to find employment for all students who want to work. There are several on campus work opportunities and some off campus options.
Job Assignments
Job placement will be decided based on age, ability, availability and experience. Job assignments, transfers and terminations are to be made through the Principals Office.
Termination
If a student is terminated from his/her job or transfers without authorization, he/she will severely jeopardize work experience credit as well as future ability to receive positive job recommendations. In the event of termination, a student will not be eligible for another job assignment for at least 30 days.
Age Requirements
State and Federal law require that students 14 and 15 years old may work a limited schedule, not more than 3 hours a day and not more than 15 hours during the school week. Students over 16 years of age may be allowed to work more hours but not more that 4 hours during a school day.
Work Program Grievance Policy
Students are encouraged to work with their work supervisor to achieve a mutually satisfying work environment.
S c h o o l P r o p e r t y
A. Service rooms, tunnels, storage rooms/closets, or any building that is not opened by a staff member and properly supervised is off limits.
B. Students may not use maintenance/grounds tools and machinery unless directed and authorized by a staff member.
C. If school property is damaged, the student will be charged the actual amount of repair. Any damage must be reported immediately or an additional penalty will be added. (Deliberate damage is vandalism.)
S e a r c h P o l i c y
A school search policy for students at EAS is on file in the School Office. The policy is designed to balance the privacy of the individual student while allowing school officials to maintain a safe environment for all students.
L i b r a r y
1. The library facilities are for study and research. The library is not a place to visit with friends.
2. Students may be charged for materials taken without authorization.
3. No food or drinks are allowed in the Library
4. Students must have staff supervision at all times when using the Library
M o t o r V e h i c l e R u l e s and R e g u l a t i o n s
Driving to and from El Dorado Adventist School is a privilege, not a right. Privileges are never denied when students assume the necessary responsibilities that are a part of these privileges. In addition to adhering to California State traffic laws, they are expected to comply with the following school regulations.
A. Regulations governing the vehicle:
1. All vehicles must be registered in the office. This includes student owned vehicles as well as family cars that students may be driving to school on a part-time basis.
2. Each vehicle must be insured and licensed to meet the minimum liability standards of the state of California.
3. Students are to park in the space assigned.
4. EAS cannot assume liability for cars while parked on campus.
B. Regulations governing the driver and the use of the vehicle:
1. EAS is a closed campus, which means when students arrive at the school, they are to stay on campus until leaving for the day. The Principal must approve any exceptions.
2. Upon arrival students are to drive directly to their parking space and park the car.
3. Sound (radio or exhaust) shall not be heard past 50 feet from the vehicle, or you will be disturbing the peace and will be in violation of California State Vehicle Code, section 27007.
4. If there is a vehicle accident on school premises it must be reported to the Principal immediately.
5. EAS’s student accident insurance does not cover injuries sustained while riding a two, three or four-wheeled ATV motor vehicle. Therefore, students riding motorcycles to and from school should not plan on benefits provided by this type of insurance in case of an accident. Also, they may not transport fellow EAS students as passengers on their motorcycles or scooters.
C. Regulations governing the parking lot:
1. The speed limit in the parking lots and on campus is 5 miles per hour.
2. All cars shall be parked in their designated place upon arrival at school.
3. Students are not allowed to sit or lounge in cars in the parking lot once they have arrived at school.
4. If your parking space is occupied by another vehicle, notify the Principal immediately.
D. Regulations governing off-campus school functions:
1. Students are not allowed to drive their cars to off-campus school functions, such as ski trips, tours, etc. without written consent from Administration.
2. Students may not transport other students to and from school activities.
S e x u a l H a r a s s m e n t
Sexual harassment is defined as unwelcome sexual advances or requests and other conduct of a sexual nature that is offensive. It can be spoken, written, or physical behavior. It includes, but is not limited to, graffiti, jokes and gestures.
Incidents of sexual harassment from another student should be reported to the Principal. If an adult harasses a student, the student should report the incident to the Principal or the Superintendent of Education for the Northern California Conference of Seventh-day Adventists.
Students who sexually harass other students or adults are subject to discipline up to and including dismissal from school.
Employees who engage in sexual harassment are subject to discipline up to and including termination.
F a c u l t y S p o n s o r s
A faculty sponsor must coordinate all student committees, officers’ meetings, and group music practices. Most clubs and classes have assigned faculty sponsors. Any activity or program must be planned in conjunction with the faculty sponsors. Activities not done in a routine manner must be approved by the administration after the student leaders and sponsors for the organization have developed their ideas.
E l i g i b i l i t y t o H o l d O f f i c e
To hold an office at El Dorado Adventist School, you must be recognized as a loyal supporter of the ideals of Christian education and must meet the following requirements:
· SA
1. Have a minimum GPA of 2.5 from the preceding quarter and have no failing grades.
· Class Offices & Clubs
1. Have a minimum GPA of 2.0 from the preceding quarter and have no failing grades.
2. Have attended EAS the previous year.
If, after election, you fall short of these requirements, your position as an officer is in jeopardy until the above conditions are met. Inadequate grades will result in removal from office. Class officers will be elected between the first mid-term and the close of the first nine weeks.
Students are permitted to hold a maximum of one major office or two minor offices at any one time. Positions considered major offices are: editor of the yearbook, editor of the school paper, presidency of any club or organization, vice-presidency of any class, SA. All other offices are considered minor.
S p o r t s E l i g i b i l i t y
A. Students entering El Dorado Adventist School from an Elementary School, Jr. High School/Academy or as a transfer student must meet the following requirements:
1. 2.0 GPA with no D’s or F’s from the previous grading period.
2. Students who do not meet this requirement will be put on probation and allowed to participate in interscholastic sports after a satisfactory mid-term report.
B. Continuing Eligibility
1. The student must be enrolled in at least 25 semester credits of course work.
2. The student must maintain a 2.0 GPA and have no D’s, F’s or I’s.
3. The student maintains minimum progress toward meeting the high-school graduation requirements as given by the governing board.
4. If a student athlete is suspended from school, he/she will lose the privilege of participating in the sports program for the remainder of the school year and possibly into the next year if deemed necessary by the administration.
C. Procedures
1. Probation
If at the mid-term or quarter the student athlete is not meeting the above requirements, the student athlete will be placed on probation. A student athlete on probation will not be permitted to participate in any games or travel with the team to away games.
2. Reinstatement
A student athlete on probation is eligible for reinstatement at the next 4½ week grading interval (mid-term or quarter). If the student has an incomplete on a grade report he/she has exactly one week to get a grade from the teacher concerned. There will be no exceptions.
G r i e v a n c e P o l i c y
1. A person (student, parent, staff, or board member) with a concern must make an attempt to resolve the issue directly with the person he/she has an issue with.
2. If Step One does not resolve the situation, a meeting with the person bringing the concern, the person concerned, and the principal may be scheduled. This meeting will attempt to identify the problem and establish a plan of action and follow-up.
3. In the event that Steps One and Two do not satisfactorily resolve the issue, the School Board Executive Committee will be called in for a meeting with the people involved.
El Dorado Adventist School reserves the right to update, change or delete this handbook without notice.
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